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Tag: human resources

Human Resources Officer CA FGIV

2018-03-28 16:24:40| Space-careers.com Jobs RSS

The European GNSS Agency GSA is responsible for the operations and service provision for the European Global Navigation Satellite Systems GNSS EGNOS and Galileo. GSAs core mission is to ensure that European citizens get the most out of Europes satellite navigation programmes, by developing a new generation of GNSS, new hightechnology industry development, job creation and economic growth. The Human Resources Officer will report to the Head of Department or team leaders. Working with a degree of autonomy, the Human Resources Officer will coordinate and support key projects together with the team leaders in one, or more, areas of competence. Depending on the areas of assignment, the duties of the Human Resources Officer will include the following nonexhaustive list of tasks Selection and recruitment Define and implement the annual recruitment plan for the Agency, identifying the profiles needed and devising appropriate recruitment strategies. Coordinate timely recruitment of suitably qualified staff, in accordance with internal procedures and EU rules and standards. Organise and manage selections for all types of positions including production of required documentation and communication with candidates. Provide advice and guidance on selection and recruitment procedures and participate in selection boards. Learning and development Manage the design, implementation, monitoring and coordination of learning and development activities. Administer individual learning and development activities and databases in line with valid rules and provide the administrative followup of training requests. Monitor contracts and liaise with relevant training providers. Provide feedback, reports and data analysis on training needs and achievements and provide guidance in designing learning activities. Organise and monitor social activities. Organise, monitor and support performance management ensuring its timely execution annual appraisal exercise, objectives setup, reclassification exercises. Personnel administration and services Organise and manage administrative procedures for staff entering or leaving the Agency. Coordinate the establishment and follow up on staff individual rights, benefits, obligations and contractual conditions. Ensure timely payment of staff salaries and allowances and sound financial management of the Agencys HRrelated budget. Manage absences and working conditions. General responsibilities Ensure the correct application of the EU Staff Regulations and Conditions of Employment of Other Servants of the European Union CEOS as well as relevant implementing rules. Develop, review and update the Agencys HR policies, policy instruments and procedures, and ensure their correct implementation. Provide support to management and staff in the interpretation of rules, as well as guidance, information and advice on the implementation of HR policies and procedures. Ensure and promote compliance of HR related data protection rules. Draft and update quality management documents for HR processes. APPLICATION PROCEDURE For applications to be considered valid, candidates must submit an email to jobsgsa.europa.eu with a subject line of SURNAMENameVacancy Reference Number which contains the Agencys approved application form Download it here httpwww.gsa.europa.eugsajobopportunities. This form must be Completed in English Fully completed, pointing out the professional experience relevant to this position incl. calculation of years, months Printed, signed and clearly scanned in one single document Named as follows SURNAMENameVacancy Ref. number e.g. SPENCERMarcGSA.2018.123 The application will be rejected if it is not duly completed and signed.

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Human Resources Business Partner, Senior

2018-03-13 17:58:14| PortlandOnline

PDF Document, 141kbCategory: Classification Specifications

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Head of Human Resources Department

2018-02-19 19:25:58| Space-careers.com Jobs RSS

APPLICATION PROCEDURE For applications to be considered valid, candidates must submit an email to HRJOBgsa.europa.eu with a subject line of SURNAMENameVacancy Reference Number which contains the Agencys approved application form Download it here httpwww.gsa.europa.eugsajobopportunities. TASKS AND RESPONSIBILITIES The Head of Human Resources Department will provide strategic support to senior and middle management in staff planning and people management to ensure optimal human resources allocation and performance in alignment with organisational needs. HeShe will be expected to ensure efficient management and implementation of human resources services in line with applicable EU regulations. The main responsibilities shall in principle include Supporting the Head of Administration in the strategic management of GSA staff Effective management and development of the Agencys human resources, through recruitment, performance management, competences and career development Shaping, implementing and periodically reviewing all HRrelated strategies, policies, rules and procedures ensuring that they are properly applied and in compliance with applicable rules Leading and coordinating the HR team in delivering comprehensive HR services, such as Staff administration, including contract management, payroll, rights and entitlements, staff working arrangements, social measures, reclassification process Recruitment and mobility, including recruitment processes and staff relocation Learning and Development, including performance management, planning and execution of learning programmes and wellbeing of staff Coordinating preparation, implementation and monitoring of HR planning and budgeting, in accordance with the principles of sound financial management, in cooperation with the Finance Department Drawing up the HR related part of multiannual and annual planning, as well as monitoring and implementing Observing, monitoring and implementing ISO 9001 quality standards for HR Measuring and fostering staff engagement and satisfaction, identifying related needs, proposing adequate actions and developing measures to promote wellbeing at work Promoting equality of treatment, cultural diversity and ethical and respectful behaviour as part of the culture of the agency Demonstrating capacity to manage conflicts and challenges in a constructive, assertive and effective manner Respecting discretion and confidentiality in dealing with sensitive data such as HR matters Establishing efficient collaboration with the management team and with the staff committee to enhance effective social dialogue Fostering a professional and motivational approach within the HR department Contributing to the HR team effort by accomplishing results, adding value both as an individual contributor and as an active HR team member, coordinator and leader Ensuring clear and timely communication to the Agencys staff on HR matters Any other HR related tasks as may be requested by the Head of Administration A.Eligibility criteria The selection procedure is open to applicants who satisfy the following eligibility criteria, on the closing date for application A level of education which corresponds to completed university studies1 attested by a diploma when the normal period of university education is four years or more OR A level of education which corresponds to completed university studies attested by a diploma and at least one year of appropriate professional experience when the normal period of university education is three years In addition to the above, appropriate professional experience2 of at least twelve years Be a national of a Member State of the European Union or Norway Be entitled to his or her full rights as citizen Have fulfilled any obligations imposed by the applicable laws concerning military service Meet the character requirements for the duties involved3 Have a thorough knowledge of one of the languages of the European Union4 and a satisfactory knowledge of another language of the European Union to the extent necessary for the performance of hisher duties Be physically fit to perform the duties linked to the post5 1 Only study titles that have been awarded in EU Member States or that are subject to the equivalence certificates issued by the authorities in the said Member States shall be taken into consideration. 2 Only appropriate professional experience acquired after achieving the minimum qualification stated in A.1 shall be considered. Where additional periods of training and study are accompanied by periods of professional activity, only the latter will be considered as professional experience. Compulsory military service or equivalent civilian service accomplished after achieving the minimum qualification stated in A.1. will be taken into consideration. Internships will be taken into consideration if they are paid. Professional activities pursued parttime shall be calculated pro rata, on the basis of the percentage of fulltime hours worked. A given period may be counted only once. 3 Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of any criminal record. 4 The languages of the EU are Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish, Swedish. 5 Before a successful candidate can be appointed, she will be medically examined by a selected medical service so that the Agency will be satisfied that she fulfils the requirement of Article 28e of the Staff Regulation of Officials of the European Union. A.Selection criteria All eligible applications, according to the aforementioned criteria part A, will be assessed against the requirements listed below. The Selection Board responsible for this selection will determine the criteria to be assessed in the various phases of the selection procedure assessment of the application forms, interview and written test prior to being granted access to the names of the applicants. At least all essential criteria will be assessed during the applications evaluation phase. Please note that noncompliance with any of the essential requirements B.1 will result in the exclusion of the candidate from the selection process. Advantageous requirements B.2 constitute additional assets and will not result in exclusion if not fulfilled. Essential qualifications and experience Proven professional experience directly relevant to this position Proven experience in managing a team in a multicultural international multidisciplinary environment Excellent knowledge of the EU Staff Regulations and Implementing Rules Experience in developing HR strategies, policies and guidelines in complex environments Excellent command of both written and spoken English Advantageous qualifications and experience Academic andor equivalent training background in HR management Practical experience of applying and implementing the EU Staff Regulations Behavioural competences Motivation Ability to foster motivation and commitment from team members Strong communication and negotiation skills Interpersonal skills and cooperative serviceoriented approach Welldeveloped sense of diplomacy and empathy High sense of discretion and confidentiality Ability to work under pressure, with tight deadlines, responding to changes and multitasking

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Human Resources Department Traineeship

2017-12-21 13:16:14| Space-careers.com Jobs RSS

Description of the traineeship The GSA announces a traineeship opportunity for European students and graduates. The trainee will support the daily operations of the Human Resources Department of the Agency. The traineeship will take place at the GSA headquarters at Janovskho 4382, Prague 7, Czech Republic and shall last preferably from 1 March 2018 to 31 August 2018. The traineeship contract will be concluded for 6 months, which may be extended for further 3 months maximum twice or further 6 months maximum once. The maximum duration of the contract is therefore 12 months. The GSA reserves the right, however, to conclude individual contracts according to which the traineeship commencementend will deviate from the above dates specified. Depending on the HR area of assignment, the trainee will be expected to carry out the following duties under supervision Recruitment Support Support in drafting vacancy notices and publication of vacancy notices on various websites Registration and eligibility check of all applications Coordination, preparation and finalisation of selection procedure documents e.g. interview questions, written tests, score forms, final proposal Coordination of meetings of the selection board and interviews Management of all communication with candidates e.g. invitations, rejection letters, offer letters Coordination of the reimbursement process for candidates e.g. collection of documents, obtaining internal approval for reimbursements, physical and electronic filing and follow up Arrange appointments of Seconded National Experts, Trainees, Contract Staff and Temporary agents Drafting grading fiches for different types of contracts HR Administration Support Assist during the coordination of the entryintoservice processes Assist during establishment of staff individual rights and obligations, in accordance with the applicable regulations and policies Assist in coordination of absence management Assist in management and regular update of HR Intranet organisational chart, rules, HR announcements, etc. Assist during the implementation of social measures for staff and their families Assist in management of HR electronic tool currently Allegro Management of employee data in multiple HR softwares Preparation of personnel files electronic and physical Assistance in relocation support to expatriates moving to Czech Republic Staff Development Support Support in coordination and organisation of training events, workshops and other activities Assist in developing and implementing training programmes Administration of training requests registration, processing, filing Other administrative support upon need and requirements e.g. assisting the HR team in document and file management. The area of assignment within HR may change as required by Agencys needs. Admission and selection criteria The traineeship is open to applicants who have not previously undertaken a traineeship at the GSA and who meet the following requirements A. Admission criteria Nationality of any Member State of the European Union and of Iceland and Norway Possess or pursue a recognised postsecondary or higher education degree university education or equivalent, evidencing completion of a full cycle of study, or in the case of candidates who are at the end of their studies, an official attestation from their university or school stating the marks obtained Some initial experience in one of the areas of work of the Agency obtained either through specialisation as part of the applicants studies for a university degree, a dissertation or other research project conducted as part of their studies or through professional experience or a previous traineeship Thorough knowledge of English, both spoken and written and a satisfactory knowledge of another language of the European Union A clean criminal record B. Selection criteria Experience of work or study in the area of Human Resources Management Business Administration Public Administration EU Studies etc. Knowledge andor experience of the workings of the EU institutions will be an asset Good knowledge of IT applications word, excel and any other is an asset Motivation Proactive attitude and ability to adjust to new tasks in a demanding work environment Service mindset Application procedure Candidates must submit their application electronically. Their application must be composed of a signed CV in Europass format1 and a motivation letter maximum one page. Candidates are requested to send their application in English, the working language of the GSA. Applications must be sent to jobsgsa.europa.eu by 15 January 2018 at 1159 am CET2 and the subject title of the email should include SURNAME Name HR Traineeship. Only complete applications containing the above mentioned documents and sent within the deadline will be taken into consideration. GSA applies equal opportunities and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, sex or sexual orientation and regardless of disabilities, marital status or family situation. Selection procedure The Head of the Human Resources department will nominate the departments evaluators to carry out the selection of the most suitable candidates. The evaluators will assess the admissible applications and select those best matching the selection criteria required for this traineeship. The best admissible candidates may be invited for a phonevideo interview which may include other appropriate testing. Engagement for a traineeship will be decided by the Agencys Executive Director on the basis of a list of suitable candidates proposed by the evaluators. The established list may be used for other similar traineeships depending on the Agencys needs. All applicants will be informed about the outcome of their application. If an application is unsuccessful, candidates may reapply to future vacancies for which they satisfy the criteria. Applicants have the right to file a complaint to the European Ombudsman3 or send an application to the General Court of the European Union4, should they consider they have been adversely affected by a particular decision. If at any stage during the procedure it is discovered that any of the information a candidate has provided is incorrect, the candidate in question will be disqualified. Conditions of the traineeship Trainees receive a monthly grant for fulltime traineeship of 1,000.005. If the traineeship is parttime, the grant will be proportionate. Trainees may also be entitled to the reimbursement of their travel expenses fromto their place of origin. Trainees shall be responsible for organising their own sickness insurance against health risks and their own accident insurance. Before the start of the traineeship, the candidate will be required to provide the following documents proof of nationality diplomas or academic qualifications needed to prove she satisfies the admission criteria an excerpt from police records a medical certificate confirming that she is fit for work and free of any contagious diseases documents showing that the trainee has public or private cover for accident insurance and sickness insurance against health risks for the entire duration of the traineeship period a statement indicating whether the trainee is in receipt of a grant or other subsistence allowance from another source and if so, the amount of these grants or allowances For detailed information about rights and obligation related to traineeships, please refer to the Decision of The Executive Director on the Rules governing the Traineeship Scheme of the European GNSS Agency6. Data Protection The purpose of processing of the data submitted by candidates is to manage each application in view of selection and recruitment as a trainee at the GSA. The personal information requested from applicants will be processed in line with Regulation EC N452001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. 1 httpeuropass.cedefop.europa.euendocumentscurriculumvitaetemplatesinstructions. 2 Candidates are reminded not to wait until the final days before the closing date of applications submissions. The Agency cannot be hold responsible for any lastminute malfunction due to any overflow of the mailbox. 3 httpwww.ombudsman.europa.eu 4 httpcuria.europa.eujcmsjcmsJo16308 5 The official European Commission rates will automatically apply for grants paid in nonEuro accounts. All bank charges for incoming payments shall be carried by the trainee. 6 GSAH R20152 11965.

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Adopted Human Resources Rules for the Auditor's Office

2017-12-12 18:41:07| PortlandOnline

Tags: office resources human rules

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