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Assistant Controller Administrator in Earth Observations
2014-01-16 17:36:43| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, we are currently looking for an Assistant Controller Administrator, who will give support within the Earth Observation Directorate primarily in the MetOpSG project. Heshe will support the Programme Manager in managing the programmes internal project structures followup of project milestones in liaison with projects leaders integrate and provide overview of resource requirements interface with the project controller as required. Tasks and Responsibilities Coordinate with and act as backup for Administrative Assistant to MetOp and Sentinel5 projects Develop and maintain the integrated planning of the programme resources and calendar Build up and maintain an office internal documentation system Integrate all actions for the programme into a single action item list and ensure that the actions are being discharged in coherence with established procedures Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the programme Data collection and extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis Prepare and assist in producing financial and programmatic status reporting as required Assist in the preparation of project audits if and when required Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. Related support to project reviews Compile the inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Programme Manager Write the minutes of the internal management meetings, integrating the various inputs from the team leads End to end responsibility for the management of promotional items linked to launch campaigns and ESA missions need assessment up to definition of distribution in close coordination with the respective external project managers Tasks related to documentation management, distributionregistration of mail and documents Analyse incoming correspondence and documentation and manage distribution of outgoing correspondence and documentation Provision of various logistic support to the programme Daytoday support to Unit personnel regarding travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Organisation of agenda and of meetings Room and resource bookings for meetings andor events falling under the responsibility of the Unit The Contractor is expected to be or become familiar with the Agencys internal informatics tool needed for the conduct of hisher tasks. Experience and education Proficient in MS Office packages with experience of high level Project Administration Knowledge of ESA administrative and financial processes is a definite advantage Highly proficient in modern planning and project control tools, office automation software and databases, such as MS Office including Excel Experience with SAP is an advantage Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language spoken and written. Knowledge of another European language is an asset. University Degree in Business Administration and at least 2 years of working experience in the field. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an AOES Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.
Tags: earth
administrator
assistant
observations
Assistant Project Controller
2013-12-18 08:54:59| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Project Controller to support our customer in the Netherlands. Assistant Project Controller Key Tasks and Responsibilities Working within the Directorate of Earth Observation Programmes, you will have the following responsibilities Provide support in financial administration as well as assistance on financial and programmatic reporting on departmental andor project level Planning and monitoring of the workload and workforce Monitoring of assigned contracts with respect to cost, payments, contract changes deviations and trends Liaison with procurement and suppliers Checking of commitments for consistency with budgets and ESAs procedures Administration of purchase orders and other internal procurement processes Assist in the tracking of geographical return data Support the project controllers in maintaining financial or procurement databases. Skills Experience You will have the following qualifications and relevant experience University degree in FinanceAccounting Several years of experience in project control Highly proficient in modern planning and project control tools, budgets, office automation software and databases Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team Previous working experience at ESA would be an asset Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. This is a temporary position for approximately 9 months up to end of December 2014. We are looking for candidates who are available from April 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Corrina Scheepmaker, quoting job reference NLSC2148 before 03Jan14. An exciting and dynamic international working environment awaits you! Apply for this job
Tags: project
assistant
controller
project assistant
Assistant Business Unit Controller Administrator, RTCTEC111
2013-10-25 12:35:30| Space-careers.com Jobs RSS
Assistant Business Unit Controller Administrator, based at the European Space Agency, Noordwijk, the Netherlands Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. Serco Nederland BV is looking for experienced Assistant Administrator to support management, administration, control activities and resources of an ESA Business Unit, based at ESAESTEC in Noordwijk. Task Overview Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions, using ESA Corporate and local IT Tools, including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate, monitoring of financial commitments and payment milestones, invoicing, etc Maintaining up to date related data, performing data analysis, identifying deviations in planstargets and production of associated reports to the responsible management and concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing processes, tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Qualifications and Requirements Applicants require a University Bachelors degree or equivalent qualification in Business Administration, or Communications, with a minimum of 4 years experience in an international environment Experience in the field of controlling of resources, activities andor financeaccounting, at administrator level andor assistant level, familiarity with budgeting, accounting, procurements at ESA is an asset Experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Internal controlling and budget management experience Ability to identify priorities and act accordingly A high sense of responsibility Ability to quickly pickup on required details enabling quick and accurate task performance Excellent communication skills in English, both oral and written You will be task driven with an eye to both detail and deadlines Highly proficient in the use of resource management support toolsdatabases of standard office automation support software packages including in particular advanced MS Excel Knowledge of Lotus Notes or similar and SAP experience as a user. If you believe you have the skills and experience for the above post, please submit your application via our eRecruitment website. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid46709 Mandatory Applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you have any questions regarding this opportunity please address them to our recruitment team at space.careersserco.com Position Assistant Business Unit Controller Reference RTCTEC111 Application closing date 8 November 2013 Start date January 2014, long term Important Please be aware that security clearance may be part of the selection process Please also take the opportunity to register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope
Tags: business
unit
administrator
assistant
Assistant Business Unit Controller
2013-10-22 09:33:19| Space-careers.com Jobs RSS
RHEA the fastest growing leading Belgian SME providing system engineering solutions and professional engineering services to the international space industry is recruiting experienced engineering support for a full time position based in the area of Noordwijk, The Netherlands. Description Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Profile University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience Proficient in the English language, both written and spoken. Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level. Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management. Good written and verbal communication. Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. Autonomy and initiative. Internal controlling and budget management experience. High sense of responsibility. Ability to understand whole from the details. Excellent communication skills, both oral and written. Deadline driven. Excellent Excel skills. Location Noordwijk, The Netherlands Application deadline 31102013 If you are interested, please send your Word format CV as well as a Cover Letter to Lena Englander, Recruitment Manager at careeropportunitiesrheagroup.com Please do not hesitate to contact us for more information. RHEA provides you with an attractive employment package based on the candidates experience, the opportunity to build experience in the space sector and to grow within an international company. RHEA is an independent Space Engineering Consulting and Software company that offers knowledgebased services and innovative solutions to the space industry. Our technical expertise is coupled with the provision of software tools for both Space and Ground segments. For the past 18 years RHEA has supported over 40 space missions, including comet chasers, planetary and Moon missions, deep space astronomy experiments to understand the fundamental laws of physics, climate monitoring, meteorology, navigation and communications. Rhea is the market leader for MOIS solutions and procedure management systems. Rhea has successfully brought together engineers and scientists from 13 nationalities to support its clients across 7 European countries, Canada and the USA.
Tags: business
unit
assistant
controller
Assistant Business Unit Controller
2013-10-16 12:35:15| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Business Unit Controller to support our customer in the Netherlands. Assistant Business Unit Controller Key Tasks and Responsibilities In support of ESA Directorate of Technical and Quality Management at ESAESTEC you will have the following responsibilities Support the planning, preparation, execution and followup of activities and related procurement actions managed by the Business Unit and of associated progress in terms of output schedule resources Assess and monitor activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implement administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application and monitoring of financial commitments and payment milestones, invoicing Maintain up to date the related data, performing data analysis, identifying deviations with regards to planstargets and production of associated reports Assist in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaise with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribute to the definition of new and improvement of existing related processes and tools and production of related documents Support the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency. Skills Experience You will have the following qualifications and relevant experience University degree in business admininstration or equivalent Several years experience in internal controlling and budget management Familiarity with budgeting, accounting and procurements at ESA would be an asset High proficiency in the use of Excel and knowledge of SAP Autonomy and initiative with high sense of responsibility Excellent communication and interpersonal skills Fluency in English is mandatory. This job is located in Noordwijk. We are looking for candidates who are available from January 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Karina Specht, quoting job reference NLSC2111 before 30Oct13. An exciting and dynamic international working environment awaits you!
Tags: business
unit
assistant
controller
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