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AdministratorOperations Assistant

2018-08-24 21:27:58| Space-careers.com Jobs RSS

Position Reference 098 RHEA Group is currently recruiting an Administrator to provide support to the RHEA Group teams in Germany and is based at our office in Darmstadt, Germany. This is a part time role and we would be open to discuss the flexibility of working hours although we require someone to be present every day in the office. Tasks and Activities The scope of work will include General Administrative support for the financial management of the contracts in Germany including control and administration of the Travel and Expense claim process. Preparation of draft reports for the client and internal reporting, such as Monthly mission reports Hours reporting Administering the timesheet system including Holiday and leave authorization Managing the holiday calendar of the employees ensuring they take their leave during the year. Providing local HR assistance Giving support to expatriate employees including staff relocation, registration to local authority, Health Insurance etc. Providing input into the development and support for the implementation of new policies and procedures Sickness and absence management Organising and Tracking the employee training plans including all associated costs. Coordinating any employee or client events such as summer bbqs, presentations etc Management of the office facilities and purchasing of consumables. Support for printing and delivering of Commercial Proposals. Skills and Experience The following skills and experience are mandatory You have experience in a financial or HR administrative position with a strong emphasis on numerical accuracy. You have proven accuracy with data input. You are detail oriented and well organised You have strong verbal and written communication skills within a multicultural environment You are able to work autonomously You are proficient in MS Office intermediate user of EXCEL You are a native German speaker or equivalent. With good written German. A good standard of written and spoken English. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 25th September 2018. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.

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Administrative Assistant

2018-08-20 10:26:36| Space-careers.com Jobs RSS

Specific Tasks Perform daily the regular secretarial functions, including mission travel arrangements, meetings organization and assistance, support to conferences and more in general to events, invited talks, workshops organization. Assist new members with respect to take up duty logistics. Support the recruitment process for RF, YGT and stagiaires maintaining a close working relation with ESA HR. Maintain and develop the group documentation system and for TECSF the institutional knowledge. Support the organisation of the mediarelations and act as daytoday interface with the ESTEC Communications Office as needed. In particular for TECSF Have affinity with the specificities of an academic environments flat hierarchical structure, open free speech environments, frequent testing of new tools, methods and techniques, frequent but lowcost conference participations. Need to be familiar user level or quickly get familiar with new web technologies for the groups internal organisation use of wikis, blogs, svn, git, etc.. Assist TECSF members in exploring new technologies and techniques and in disseminating its scientific results. Photo and video documentation of ACT events and their communication via TECSF communication channels website, twitter, youtube, diigo,wiki, social networks etc. Help to create media content to support the TECSF research result communication images, short videos, etc.. Be comfortable with checking and correcting English language, especially proof reading TECSF webstories and where needed scientific papers. Keep a very close working relationship with the team members located in Paris. In particular for TECSYE Support in organising administrativelly technical studies performed in the facility called Concurrent Design facility CDF, in particular implementation the work package for the studies in the manpower booking system. Provide administrative assistance to the CDF. Requirements The post will be providing secretarial and administrative assistance to the Advanced Concepts Studies Office TECSF and to the System and Concurrent Engineering Section TECSYE. The post will be shared between these two entities. The ideal candidate must be autonomous in carrying out the tasks assigned with a strong sense of dedication and motivation. Due to the shared position between TECSYE and TECSF, flexibility and excellent organisation skills are a must. Good interpersonal skills and the ability to work in a team with the other administrative assistants in the department and with the technical teams. Good communication skills are needed. Knowledge or demonstrated interest in academic research and technical environment is an asset. Knowledge in audiovideo communication, including the new web technologies or interest to learn is an asset. Open to and interested in new technologies and techniques.

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Assistant Controller

2018-08-17 12:28:41| Space-careers.com Jobs RSS

Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. For our activities in ESTEC, we are currently looking for an Assistant Controller. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities The ideal candidate shall concentrate hisher activities on the following tasks Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Interface with other assistant administrators and project controllers as well as with managers of other Departments as required Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases. Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool. Support BU for travel management processes with applicable procedures and instructions and the use of the required tool. Ideal candidate The successful candidate must bring a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with minimum 2 years of relevant experience. Key to a successful performance in this role is a supportive attitude towards DTEC business management, as well as a friendly, positive and cooperative attitude within the small team. Focus of this position is on the administrative implementation of procurement actions, and on the maintenance and planning of contracts financial data. The Key Person requires appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.

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Assistant Project Controller

2018-08-16 17:27:42| Space-careers.com Jobs RSS

Specific Tasks Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including Assisting in preparing, developing and maintaining programme level plans Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required Evaluating the results and main achievements of the programme Administrative implementation of procurement actions Administrative implementation on the maintenance and planning of contracts financial data. Requirements Key to a successful performance in this role is a supportive attitude towards DTEC business management, as well as a friendly, positive and cooperative attitude within the small team. Focus of this position is on the administrative implementation of procurement actions, and on the maintenance and planning of contracts financial data Bachelor degree or equivalent from a recognized academic institution Minimum 4 years of relevant professional experience Eligible to work in EU Excellent knowledge of English, knowledge of another ESA memberstate language is an asset.

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Assistant Controller

2018-08-16 12:29:06| Space-careers.com Jobs RSS

Position Reference 463 You will have the opportunity to support in the administrative implementation of procurement actions, and on the maintenance and planning of contracts financial data. Tasks and Activities The scope of work will include Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases. Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool. Support BU for travel management processes with applicable procedures and instructions and the use of the required tool. Skills and Experience The following skills and experience are mandatory You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. You have a supportive attitude towards business management. You are friendly, positive and have a cooperative attitude within the small team. You are proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. You have experience in controlling andor management of activities and resources in aerospace industry. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. The following skills would be highly desirable You are familiar with relevant ESA corporate applications e.g. ESAp How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 13092018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

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