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Assistant Controller

2018-08-16 12:29:06| Space-careers.com Jobs RSS

Position Reference 463 You will have the opportunity to support in the administrative implementation of procurement actions, and on the maintenance and planning of contracts financial data. Tasks and Activities The scope of work will include Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases. Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool. Support BU for travel management processes with applicable procedures and instructions and the use of the required tool. Skills and Experience The following skills and experience are mandatory You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. You have a supportive attitude towards business management. You are friendly, positive and have a cooperative attitude within the small team. You are proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. You have experience in controlling andor management of activities and resources in aerospace industry. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. The following skills would be highly desirable You are familiar with relevant ESA corporate applications e.g. ESAp How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 13092018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

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Corporate Controller 2 posts

2018-08-01 14:29:03| Space-careers.com Jobs RSS

Vacancy in the Directorate of Internal Services. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Corporate Controller 2 posts This post is classified A2A4 on the Coordinated Organisations salary scale. Location ESTEC, Noordwijk, The Netherlands Description The Corporate Controller will report to the Head of the Multiyear Resource Planning and Control Section in the Corporate Planning, Budget and Controlling Division of the Finance, Planning and Controlling Department, Directorate of Internal Services, and will be responsible for the assessment, monitoring and control of the resources of a domain of activities andor will coordinate one or more endtoend processes of the Corporate Business Planning and Control framework. Duties assessing inyear and multiyear resource plans including cost, cash, income, workforceworkload, procurement, schedule and related risks and analysing deviations from planning determining with Directorates measures to correct deviations from planning analysing the pace of implementation of programmes in support of elaborating financial programmatic corridors and targets for activity domains providing inputs for periodic reporting to the DGDirectors Committee and to Member States on the overall planning status and achievements of ESA programmes and activities supporting the definition and development of an Agencywide corporate planning tool and the enhancement of related processes aimed at establishing a common single ESA data set participating in the planning of contributors financial obligations including preparation of ESA budgets and providing support for bilateral discussions with Member States proposing costeffective solutions for continuous improvement of reporting capabilities in support of controlling activities contributing to other planning, monitoring, reporting and controlling tasks as requested by management. Technical competencies Cost and financial regulatory framework, including accounting standards and auditing Resource planning, monitoring and control processes and techniques Project cost, schedule and risk management Consolidation of management reports Expert knowledge of a SAP based ERP systems and related queries Knowledge of automated planning and project control tools Indepth knowledge of Microsoft office, particularly Excel Behavioural competencies Communication Problem Solving Teamwork Relationship Management Planning Organisation Results Orientation Systems Broader Business Thinking Education Masters degree or equivalent qualification in engineering, business administration or a related discipline, Additional requirements Candidates must have strong analytical skills and substantial relevant experience in controlling. The ability to provide quality output while working to tight deadlines is an essential prerequisite. Candidates should have previous professional experience as a controller of a project or programme preferably at agency or industry level. Experience in another function in finance, controlling and auditing will be considered a key asset. Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 12 September 2018. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. According to the ESA Convention the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. When shortlisting for an interview, priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. see Nationality Targets In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Recruitment will normally be at the first grade in the band A2 however, if the candidate selected has little or no experience, the position may be filled at A1 level. Apply HERE

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PPG Appoints William Schaupp as Vice President, Controller

2018-07-20 16:48:00| Coatings World Breaking News

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Assistant Administrator Project Controller

2018-07-18 18:28:59| Space-careers.com Jobs RSS

Specific Tasks Under this work package the contractor shall support the Directorate of Telecommunications Integrated Applications, assigned to the Technologies and Products Division which is located at two ESA sites namely ESTEC and ECSAT. The incumbent will Control, PR Communication support and follow up the Divisions programme activities and milestones in liaison with the managers in the Division manage the procurement of promotional items for the Division including support to preparation of Requirements and SoW, participation in TEBs and follow up of implementation act as the focal point for internal and external communication in the Division including drafting and editing web content and circular letters, etc manage communications and events of interest for the Division, including conferences and workshops identify new topics for crosssite coordination and propose specific actions for harmonization and coordination interact with staff in the Division as well as with other teams in the Directorate in order to plan, facilitate and stimulate the exchange of information, ensuring a coherent implementation of procedures and processes, in particular since the Division is located in two different sites Missions as required Preparation of presentation material using various sw tools interface with other assistant administrators and project controllers as well as with managers of other Divisions and Departments as required support the preparation and participate to internal and external audits prepare minutes of internal management meetings, integrating various inputs, and maintain consolidated action item lists for the Division, tracking actions so that they are discharged in coherence with the established procedures support coordination and organisation of Divisionlevel internal and external meetings and reviews Documentation act as the backup Administrative support at JCB Programme Board with the capacity to provide training to colleagues contributing to JCB documents support the overall coordination, organisation and monitoring of a JCB and attend the actual meeting as required prepare and assist in producing programmatic status reporting as required. This include inter alia JCB status report, AC and IPC papers, ARTES CC Implementing Rules and various SoW templates used in the Division ensure timely approval of above listed documents as required support handling of documents as well as document structure of DMS systems, including their maintenance according to QMS procedures, from out of paper archives and other sources like ESA libraries, etc. act as a focal point of contact for all documentation administrative tools e.g. DMS such as Daptive, Eclipse and SharePoint used in the Division Provide training to colleagues as required support the configuration management and risk management processes within the Division in line with QMS procedures. Requirements You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. You are fluent in English, both written and spoken, knowledge of another official ESA language is an asset. You have experience in controlling andor management of activities and resources in aerospace industry. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. The following skills would be highly desirable Familiarity with relevant ESA corporate applications e.g. ESAp

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Workforce Controller

2018-07-12 18:26:57| Space-careers.com Jobs RSS

Vacancy in the Directorate of Internal Services. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Workforce Controller This post is for a limited duration of 4 years nonrenewable and is classified in the A2A4 grade band of the Coordinated Organisations salary scale. Location ESA Headquarters, Paris, France Description Workforce Controller in the Workforce Management Office, Directorate of Internal Services. Under the direct authority of the Head of the Workforce management office, the post holder is responsible for consolidating, maintaining, monitoring and reporting on the implementation of the ESA Workforce plan and associated cost. Fulfilling these responsibilities involves having multiple interfaces with ESA corporate entities Corporate Control, HR and Directorates BUC offices and IT. Duties Specific duties will include elaboration, consolidation and maintenance of Directorates workforce plans elaboration of ESA wide man years and staff cost projection supporting Corporate Control with Directorates workforce data planning and actual supporting HR with reports and analysis on workforce data and associated costs providing inputs for periodic reporting to corporate functions and delegate bodies. Technical competencies Workforce planning and cost control Knowledge of HR processes and payroll HR data analysis and reporting Knowledge of SAP solutions and SAP based reporting tools Behavioural competencies Customer Focus Problem Solving Teamwork Planning Organisation Results Orientation Relationship Management Education University degree Masters level in engineeringbusiness administration. Additional requirements The candidate shall have several years of experience as a controllerreporting officer with a deep knowledge of SAP, SAPHR and SAPbased reporting tools, data analysis and business intelligence methods and tools. Applicants shall support the developmentimprovements of the operational reporting and tools. Knowledge in the IT domain will be considered as an asset. Excellent analytical skills, accuracy and experience in workforce cost modelling are key requirements for the post. Applicants should be able to work autonomously, effectively and cooperatively in a diverse and international team environment and be able to define and implement solutions in line with team and individual objectives and deadlines. They should possess good written and oral communication skills, and be rigorous and disciplined when working on demanding tasks. They should have good analytical, organisational and reporting skills, with a proactive attitude to problemsolving. Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 17 August 2018. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. According to the ESA Convention the recruitment of staff must take into account an adequate distribution of posts among nationals of the ESA Member States. When shortlisting for an interview, priority will first be given to external candidates from underrepresented Member States. see Nationality Targets In view of the limited duration of this post, internal candidates are strongly advised to contact their HR advisor before applying. In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Recruitment will normally be at the first grade in the band A2 however, if the candidate selected has little or no experience, the position may be filled at A1 level. Apply HERE

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