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Project Controller
2018-05-02 10:25:42| Space-careers.com Jobs RSS
Specific tasks Support in the management of the Directorates resources and technical infrastructure Support in the implementation of the Directorates overall workforce resource planning, competency evolution and controlling. Implementing and operating uniform procedures and information systems for the management and control of activities , ensuring proper coherence and quality of data Participating in the definition of efficient processes, methods and tools, with particular emphasis on continuous improvement Monitoring recruitment, functional and integrated support, competency evolution and succession planning Workload planning and controlling and maintaining interfaces with the corresponding counterparts in other Directorates Maintaining a detailed view of the workload and workforce evolution at competency level, implementing a proactive controlling function and performing the necessary Analysis to support regular reporting and the related decisionmaking processes Controlling the Directorates Analysis Centre Financial implementation of contracts, controlling and reporting TEC manpower recharges translation control of recorded manpower hours to financial recharge to customers and internal cost receivers. Control of the Directorates manpower Analysis Centre forecast, monitoring, analysis and control of all costs contributing to the Directorates manpower rate. Financial implementation and operations of the TEC Manpower Frame Contract for contractor support includes monthly manpower mission GRNs, annual financial reconciliation, implementation of new contracts in esap. Providing ad hoc and monthly reporting and analysis of resource status. Requeriments Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience. Development of reporting dashboards in Tableau. Candidates should possess excellent analytical and reporting skills with the ability to manage large complex data sets and have an affinity withmanpower control. Applicants should demonstrate excellent communication skills and be client focused. They should have proven ability to work autonomously, whilst being a cooperative team player. Experience in creation and development of Tableau dashboards. Familiarity with SAP and the agencys cost model would be a distinct advantage.
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Project Controller Documentalist
2018-05-01 19:25:27| Space-careers.com Jobs RSS
Specific tasks Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including o Assisting in preparing, developing and maintaining programme level plans. o Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable. o Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required. o Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications. In the field of resources i.e. financial and manpower for programmeprojects o Assisting in the preparation of longterm, medium term and inyear resource plans. o Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports. o Reviewing checking of ESA internal expenditures such as recharges, support services and purchases for consistency with Costat Completion CAC of industrial contracts. o Checking commitments for consistency with budgets and ESAs procedures and consumption of commitment ceiling and initiating related budgetary transfers as required. In the field of procurements and execution of contracts o Support to the preparation and followup of the Agencys tender actions. o Support to the proposal evaluations as expert for the price and schedule verification and analysis. o Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agencys systems. o Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans e.g. Contract Action Plan baseline and related commitment consumption, cost and disbursement profiles. o Ensuring that above plans are properly inserted in the appropriate management tools. o Followingup of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools. Creating related objects in ESAp, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information. o Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing. o Supporting industrial invoicing process and payment verification and control. o Supporting programme inventory and export control activities, maintain relevant inventory databases In the field of programme industrial return o Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities. o Verification of coherence with ESA corporate Industrial Return data. o Maintenance of list of specific compensation or improvement measures and followup the implementation. o Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programmeproject, including the compensation measures. Support to programmeproject level risk management. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers when relevant. Operation of the associated management information tools and system databases. Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents. Support the execution of the directorates Risk Management process The task covers the operations, maintenance and evolutions of the Documentation Management System DMS, including processes, processes and the use of supporting electronic documentation management tool, for a given projectprogramme or organisational unit. It includes the following typical duties Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Document registration, distribution and archiving, as well as provision of reproduction services. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents. Management of original files. Related support to project reviews. Support to enhancements of the document management concepts and of future improvements. The above tasks must be implemented in line with applicable configuration management processes and standards and in close collaboration with relevant CM authority. Interfacing with industry for the delivery of documentation integrating documentation in the projects document management system maintaining documentation configuration control and managing access rights ensure compliance with ESA data security regulations support to the planning, preparation, execution and followup of projects activities in terms of schedule, costs and related procurement actions, risk and manpower support supporting the implementation of project control activities, the preparation of related reports and provision of management information as required. Requeriments University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset.
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documentalist
Project Controller
2018-04-04 11:24:56| Space-careers.com Jobs RSS
Position Reference 147 You will have the opportunity to provide support to Project Control Risk Management Service. Tasks and Activities The scope of work will include Provision of ad hoc project control and administration support as needed. Utilisation of relevant local andor Corporate management support tools at both project and programme level. Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including Assisting in preparing, developing and maintaining programme level plans. Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable. Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required. Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications. In the field of resources i.e. financial and manpower for programmeprojects Participating in cost at completion exercises. Assisting in the preparation of longterm, medium term and inyear resource plans. Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports. Reviewing checking of ESA internal expenditures such as recharges, support services and purchases for consistency with Costat Completion CAC of industrial contracts. Checking commitments for consistency with budgets and ESAs procedures and consumption of commitment ceiling and initiating related budgetary transfers as required. In the field of procurements and execution of contracts Support to the preparation and followup of the Agencys tender actions. Support to the proposal evaluations as expert for the price and schedule verification and analysis. Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agencys systems. Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans e.g. Contract Action Plan baseline and related commitment consumption, cost and disbursement profiles. Ensuring that above plans are properly inserted in the appropriate management tools. Followingup of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools. Creating related objects in ESAp, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information. Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing. Supporting industrial invoicing process and payment verification and control. Supporting programme inventory and export control activities, maintain relevant inventory databases In the field of programme industrial return Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities. Verification of coherence with ESA corporate Industrial Return data. Maintenance of list of specific compensation or improvement measures and followup the implementation. Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programmeproject, including the compensation measures. Support to programmeproject level risk management. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers when relevant. Operation of the associated management information tools and system databases. Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents. Support the execution of the directorates Risk Management process Skills and Experience The following skills and experience are mandatory You have a Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience. You have good interpersonal skills and ability to communicate and cooperate with a wide range of staff internally and externally. You are proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. You have experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 26042018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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project controller
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Spacecraft Project Controller
2018-03-13 08:25:27| Space-careers.com Jobs RSS
The Project Controller will monitor the progress of the ispace Lunar Lander development to ensure that it is completed within the budget and schedule constraints and will generate progress reports to managers and make suggestions for improving project operations. The Spacecraft Project Controller will report to the Vice President of Spacecraft Development. The ideal candidate will have experience in complex system development, qualification and operational efforts, preferably in the aerospace industry. The effort includes all phases of development from design maturation to testing, validation and launch, as well as post flight operations. Key Responsibilities Establish and maintain the master development schedule Monitor and evaluate development progress and assess deviations relative to baseline schedule Report findings to project managers and discuss possible actions including changes to staffing plans, schedule or task adjustments Prepare Work Breakdown Structures and associated task descriptions Assist in establishing budgets required for executing different tasks and procuring products and services Establish budget forecasts and monitor expenditures and adherence to spending plans Advise on required management reserves and on managing those reserves Create, maintain and disseminate project reports Present ideas to project managers and support implementation of approved changes Basic Qualifications Bachelors degree in business administration, finance or accounting, or equivalent education and experience Five or more years experience in project control Good understanding of project management principles and development activities Previous experience in project control of complex projects involving design, manufacturing, testing and operations Ability to interface with engineering, program management, vendor and subcontractor personnel Experience with Microsoft Office, project management and accounting software Strong analytical and problem solving skills Excellent leadership, interpersonal and organizational skills Preferred Experience Masters or Ph.D. degree in business administration or a related field Experience with aerospace project planning, execution and control Specific experience in spacecraft development and operation Experience working in a multinational environment Demonstrated ability to overcome unexpected development problems and finding solutions Demonstrated ability to handle difficult supplier situations and helping resolve those situations successfully Experience supporting negotiations and discussions with partners and customers
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project controller
Project Controller
2018-03-01 12:28:57| Space-careers.com Jobs RSS
Position Reference 043 The ExoMars Missions are one of the flagship project of the European Space Agency. Having successfully placed a scientific orbiter around the Red Planet at the end of 2016, the second part of the programme will launch in 2020, in collaboration with our Russian partners, an additional spacecraft composite that will land a complex rover and a scientific platform on the surface of Mars. As such, ExoMars represents Europes most ambitious robotic exploration mission since Rosetta. The two ExoMars missions aim to answer one of the outstanding scientific questions of our time, that of whether life ever existed on and below the surface of Mars. In the process of doing so, ExoMars will also demonstrate new technologies needed to pave the way for a future and even more ambitious Mars Sample Return mission during the next decade. You will be reporting directly to the Head of ExoMars Project Control and will perform a range of Project Control tasks. Tasks and Activities The scope of work will include Prepare, develop and maintain the ExoMars overall Cost at Completion CAC, financial planning and associated reporting activities. Bring together information on the ExoMars schedule, cost and risks in order to provide to the management an integrated view of the programmatic status of the Project. Review and check the ESA internal expenditures including recharges, support services and purchases for consistency. Support the Risk management process of the Project. Coordinate the Financial, Accounting and Fixed Asset Management activities of the project, and conduct its daily business in a manner that is fully IPSAScompliant, interacting with the Agencys Corporate Finance Division or the External Audit Commission as required. Participate in the evaluation of Contract Change Notices and preparation of Disposition Records. Participate in the financial closure of contracts once the activities are finalised. The job will require substantial interaction with other key stakeholders inside ESA such as Finance and Procurement Services, and also outside of the Agency like for example the ExoMars industrial consortium. You will have to demonstrate the capability to work autonomously and at the same time be able to work effectively as part of a team. The position is to be filled by an experienced project controller, with a focus on cost control and expertise in the use of Financial IT tools. Skills and Experience The following skills and experience are mandatory You have Masters in Engineering or equivalent or MBA or equivalent University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration, with relevant experience. You are fluent in English, both written and spoken. You have experience in controlling andor management of activities and resources in aerospace industry. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. The following skills would be highly desirable You are familiar with relevant ESA corporate applications e.g. ESAp How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 19032018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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